Topic: Data Security and eUCI

Agencies that collect client data, either on paper or electronically, are responsible for protecting the data. Data security is defined by Public Health Data Standards as “physical, technological, or administrative safeguards or tools used to protect identifiable health information from unwarranted access or disclosure."  

Data security entails attention to security and also requires attention to protecting the privacy of client information in accordance with HIPAA and other requirements. Ryan White data collection systems use the eUCI (Unique Client Identifier), an algorithm that meets the highest privacy and security standards.

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Guidelines and Manuals

Webinars and Training

  • Data and Reporting TA Team
    February 2015

    Overview of the responsibilities of Ryan White Grantees regarding data security as it applies to the collection, storage and transmission of RSR and ADR data.

  • Data and Reporting TA Team
    September 2014

    This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • HRSA HIV/AIDS Bureau (HAB)
    January 2010

    These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.

Tools and Job Aids

  • HRSA HIV/AIDS Bureau (HAB)
    December 2017

  • Data and Reporting TA Team
    September 2017

    For the 2017 Ryan White Services Report (RSR) reporting period, the two gender fields (gender and transgender subgroup) will be combined into one field. However, the gender codes in the encrypted Unique Client Identifier (eUCI) will not change.

  • HRSA HIV/AIDS Bureau (HAB), Data and Reporting TA Team
    December 2014

    This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.

  • Hartford Department of Health and Human Services
    January 2010

    Sample agreement submitted via the CAREWare listserv.

  • Hartford Department of Health and Human Services
    January 2010

    Sample consent submitted via the CAREWare listserv.

  • Hartford Department of Health and Human Services
    January 2010

    Sample user agreement submitted via the CAREWare listserv.

Reports and Best Practices